Scope
This Code of Business Conduct and Ethics (the “Code”) applies to all directors, officers and employees of Cachet Pharmaceuticals Pvt. Ltd. (The Company is referred to herein as “Cachet” or the “Company”). Other individuals representing CACHET (such as consultants or contractors) are also expected to abide by all applicable provisions of the Code and adhere to the principles and values set out in the Code when representing CACHET to the public or performing services for, or on behalf of, CACHET. In this Code, “you” means all CACHET employees, directors, officers and, where applicable, other representatives of CACHET and “our” refers to CACHET. This Code will be available to any interested parties, including our shareholders. The board of directors or committees thereof CACHET (the “Board”) will review the effectiveness of this Code on an ongoing basis to ensure that CACHET’s business activities are conducted in accordance with this Code and that CACHET’s reputation for high ethical standards is maintained.
Purpose
CACHET is proud of the values with which it conducts business. It has upheld and will continue to uphold the highest levels of business ethics and personal integrity in all types of transactions and interactions. To this end, this Code serves to:
- emphasize CACHET’s commitment to ethics and compliance with the law;
- set forth basic standards of ethical and legal behaviour;
- provide reporting mechanisms for known or suspected ethical or legal violations; and
- help prevent and detect wrongdoing.
Compliance Procedures
All employees, directors, officers and other representatives of CACHET must work together to ensure prompt and consistent action against violations of this Code. In some situations, however, it is difficult to know if a violation has occurred. Because every situation that will arise cannot be anticipated, it is important that there is a way to approach a new question or problem. These are the steps to keep in mind:
- Ask first, act later. If you are unsure of what to do in any situation, seek guidance before you act.
- Make sure you have all the facts. In order to reach the right solutions, you must be as informed as possible.
- Ask yourself: What specifically am I being asked to do? Does it seem unethical or improper? Use your judgment and common sense. If something seems unethical or improper, it probably is.
- Clarify your responsibility and role. In most situations, there is shared responsibility. Are your colleagues informed? It may help to get others involved and discuss the problem.
- Discuss the problem with your manager or HOD. This is the basic guidance for all situations. In many cases, your manager or HOD will be more knowledgeable about the questions, and he or she will appreciate being consulted as part of the decision-making process.
- Seek help from CACHET resources. In rare cases where it would be inappropriate or uncomfortable to discuss an issue with your manager or HOD, or where you believe your manager or HOD has given you an inappropriate answer, discuss it with the Chief Financial Officer (the "Compliance Officer").
- You may report ethical violations in confidence without fear of retaliation. If your situation requires that your identity be kept secret, your anonymity will be protected to the maximum extent consistent with CACHET's legal obligations. CACHET in all circumstances prohibits retaliation of any kind against those who report ethical violations in good faith. In particular, for reporting on accounting, internal accounting controls and auditing matters, refer to the Company's Whistle Blower Policy.
Ethical Standards
Honest and Responsible Conduct:
Working for a company that manufacture pharmaceutical and nutraceutical products to improve human health is an extraordinary privilege. It also comes with enormous responsibility. To achieve success, each of you must wholeheartedly embrace the obligations demanded by working in the pharmaceutical and nutraceutical industry. You must also maintain strict compliance with the spirit and intent of applicable laws and regulations.
CACHET expects its employees to maintain the highest of personal and professional ethics. This standard of ethics includes values such as honesty, integrity, open communication and trust in all endeavours. As a member of CACHET, individual credibility is essential. The manner in which you achieve success is often more important than the success itself.
Conflicts of Interest:
A conflict of interest exists if your private interest interferes in any way with the interests of CACHET. A conflict can arise when you take action or have interests that may make it difficult to perform your work for CACHET objectively and effectively. Conflicts of interest may also arise when you, or members of your family, receive improper personal benefits as a result of your position at CACHET. Loans to, or guarantees of obligations of, you and your family members may create conflicts of interest. It is almost always a conflict of interest for you to work simultaneously for a competitor or supplier of CACHET. You should be sensitive to any activities, interests or relationships that might interfere with, or even appear to interfere with, your ability to act in the best interests of CACHET.
Conflicts of interest may not always be clear-cut, so if you have a question, you should consult with your manager, HOD or other appropriate personnel or, if circumstances warrant, the Compliance Officer. If you become aware of a conflict or potential conflict, you should bring it to the attention of your manager, HOD or other appropriate personnel.
All directors and executive officers of CACHET will disclose any material transaction or relationship that reasonably could be expected to give rise to such a conflict to the Nomination and Remuneration Committee of CACHET (the “NRC”). No action may be taken with respect to such transaction or party unless and until such action has been approved by the NRC.
The purpose of business entertainment and gifts in a commercial setting is to create good will and sound working relationships, not to gain unfair advantage with third parties. No gift or entertainment should ever be offered or accepted by you or any family member of yours unless it:
- is consistent with customary business practices
- is not excessive in value
- cannot be seen by others as a bribe or payoff
- does not violate any laws or regulations
The offer or acceptance of cash gifts by you is prohibited. You should discuss with your manager, HOD or other appropriate personnel any gifts or proposed gifts which you think may be inappropriate.
Gifts of nominal value (or gifts in such form and substance where accepting the gift will not influence your judgment of the giver), customary and reasonable meals and entertainment at which the giver is present, such as an occasional business meal and sporting event are generally acceptable, if permitted by applicable law. If you have a question about the appropriateness of accepting a gift or invitation, consult with the Compliance Officer for guidance.
You will not make any payment, or provide a gift or favour, to any person in a position of trust, such as a government or corporate official, to induce him or her to violate his or her duty or to obtain favourable treatment in the negotiations or the award of contracts or otherwise.
You must notify your manager, HOD or other appropriate personnel of any business relationship or proposed business relationship that CACHET may have with any company in which you or a related party has a direct or indirect interest or from which you or a related party may derive some benefit, or where a related party member is employed, if such relationship or transaction might give rise to the appearance of a conflict of interest. This requirement generally does not apply if the interest arises solely as a result of your beneficial ownership of less than 2% of the outstanding equity securities of such company.
Because of potential conflicts with CACHET or even the potential perception of a conflict of interest, CACHET requires that you obtain approval of the Compliance Officer before you accept a position as a director of an unaffiliated for-profit company or organization. In connection with acceptance of an appointment as director of an unaffiliated for-profit company or organization you must ensure the proper treatment of confidential information received from such entity in connection with being a director. Before accepting such an appointment, you are required to obtain approvals and execute certain documents specified by CACHET on approving such directorships. In addition, you should not accept or hold a position as a director, employee, or agent of, or consultant or advisor to, any competitor of CACHET unless you obtain CACHET’s approval.
Corporate Opportunities:
You owe a duty to CACHET to advance its legitimate interests when the opportunity to do so arises. You are prohibited from taking for yourself opportunities that are discovered through the use of corporate property, information or position without the consent of the Board. You may not use corporate property, information or position for improper personal gain, and you will not compete with CACHET directly or indirectly.
Fair Dealing:
CACHET is committed to promoting equal opportunity in all dealings with employees, clients, suppliers and others. CACHET will conduct its business in a manner that will make it a desirable employer. In doing so, CACHET will:
- strive to maintain a work environment in which the personal dignity of all individuals is respected by CACHET and its employees
- prohibit discrimination, intimidation or harassment on the basis of race, gender, sexual orientation or religious beliefs or any other personal characteristic protected by law
- forbid coercion or intimidation in the workplace
Keeping these principles in mind, you are required to behave honestly and ethically at all times and with all people. You are required to act in good faith, with due care, and to engage only in fair and open competition, by treating competitors, suppliers, customers, colleagues and shareholders in an ethical manner. Stealing proprietary information, possessing trade secret information that was obtained without the owner’s consent, or inducing such disclosures by past or present employees of other companies is prohibited. You will not take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other unfair practice.
You will not use illegal means to obtain information on any business matters generally, and more particularly, on those being the object of research, studies or analysis by CACHET. Fees that are paid to agents and consultants are to be reasonable and in accordance with sound business practice.
You will not knowingly aid or abet any party to circumvent any laws, evade income
taxes or defraud
minority interests or creditors. Accordingly, no payment due to a customer,
agent or distributor to a
third party or to another entity nominated by the customer, agent or
distributor, will be made if, after
reasonable inquiry, it is possible that such purpose is intended. No payments
are to be made to an
unidentified bank account.
All contractual agreements of CACHET will only be entered into by officers of
CACHET in accordance with
the authority given to such officers by the Board. All agreements for the
procurement of goods and
services by CACHET will be made in accordance with CACHET’s procurement policy.
Insider Trading:
Those of us who have access to confidential information are not permitted to use or share that information for group company stock trading purposes or for any other purpose except the conduct of CACHET’s business. All non-public information about CACHET should be considered confidential information. Information may be material even if it relates to future, speculative or contingent events, and even if it is significant only when considered in combination with publicly available information. Information is considered to be “non-public” unless it has been publicly disclosed, and adequate time has passed to digest the information. It is also illegal to pass on inside information to any other person if you know or reasonably suspect that the person receiving such information will misuse such information.
Confidentiality:
You must maintain the confidentiality of confidential information entrusted to
you, except when
disclosure is authorized by an appropriate officer of CACHET or required by laws
or regulations.
Confidential information includes all non-public information that might be of
use to competitors or
harmful to CACHET or its customers if disclosed. It also includes information
that suppliers and
customers have entrusted to CACHET. The obligation to preserve confidential
information continues even
after employment ends.
Protection and Proper Use of CACHET Assets:
Confidential Information – Information about CACHET’s business
activities, technology,
plans and strategies, which has not been publicly disclosed by CACHET or is not
publicly available, is
confidential. You will conduct yourself in a manner that protects and safeguards
CACHET’s confidential
information. Each of us signs a confidentiality agreement or an employment
agreement containing
confidentiality undertakings and is required to strictly abide by such terms.
If you believe it is necessary to disclose confidential information to a third
party in order for the
third party to provide a valuable service to CACHET, you will first seek the
guidance of the Compliance
Officer prior to disclosure of any confidential information.
Confidential information of a third party that has been communicated to CACHET
must be protected and is
not to be used or disclosed except in accordance with the terms under which it
was provided to CACHET.
Any employee who has access to information of a third party that has been
provided pursuant to a
confidentiality agreement between the third party and CACHET must be familiar
with the terms of that
agreement and act in accordance with such terms.
Intellectual Property – CACHET’s intellectual property
(including trade secrets,
patents, trademarks and copyrights) is one of its most important business assets
and each of you,
pursuant to your employment agreement or confidentiality agreement, is under an
obligation to CACHET to
safeguard intellectual property as confidential information that is proprietary
to CACHET. Any ideas,
inventions, or documentation that CACHET’s employee generates is the
intellectual property of CACHET.
This intellectual property must be disclosed to CACHET and must be kept strictly
confidential. Unless
you have consent from the Compliance Officer, such information cannot be
disclosed to a third party at
any time including after termination of employment.
Other CACHET Assets – Each of us is personally responsible for
protecting and
appropriately using CACHET’s property that is entrusted to us. In addition to
confidential or
proprietary information and intellectual property, CACHET’s assets include
physical assets such as
equipment and facilities, as well as its information and communications systems,
computer and telephonic
equipment and supplies.
You should endeavour to protect CACHET’s assets and ensure their efficient use.
Theft, carelessness, and
waste have a direct impact on CACHET’s profitability. Any suspected incident of
fraud or theft should be
immediately reported to your manager, HOD or other appropriate personnel for
investigation. CACHET’s
equipment should not be used for non-CACHET business, though incidental personal
use is permitted.
Your obligation to protect CACHET’s assets also includes information such as
business, marketing and
manufacturing ideas, databases, records, salary information and any unpublished
financial data and
reports. Unauthorized use or distribution of this information violates CACHET
policy. It could also be
illegal and result in civil or criminal penalties.
Compliance with Laws, Rules and Regulations:
Obeying the law, both in letter and in spirit, is the foundation on which
CACHET’s ethical standards are
built. In conducting the business of CACHET, you will strictly comply with
applicable governmental laws,
rules and regulations at all levels of Government of India and in any non-Indian
jurisdiction in which
CACHET does business. Although not all of us are expected to know the details of
these laws, it is
important to know enough about the applicable local, provincial and federal laws
to determine when to
seek advice from your manager, HOD or other appropriate personnel.
These areas of regulated business activity require particular attention:
Laws and regulations governing safety and the environment –
CACHET is committed to
providing a safe and
healthy work environment and to protecting and preserving the environment. You
will comply with
environmental, health and safety laws and regulations, and follow CACHET’s
environmental and safety
policies and procedures.
Laws and regulations respecting privacy and human rights in the
workplace – CACHET is
committed to
providing a work environment where you are free from discrimination or
harassment. To ensure that all
employees are treated with dignity and respect, as well as to ensure compliance
with applicable laws,
you will comply fully with CACHET’s Policy of Sexual Harassment at Workplace
(PoSH).
Laws relating to the pharmaceutical industry – The development,
manufacture, approval
and marketing of
our products are subject to complex and extensive governmental regulation. You
must comply fully and
strictly with the requirements of Food and Drug Administration, Ministry of
Health and their
counterparts in other countries, if applicable. You must also comply with all
applicable regulations
governing the manufacturing, quality control, pre-clinical evaluation and
clinical testing of
investigational new drugs. CACHET is committed to the highest standards of
quality assurance. All
employees who prepare information, records, communications with or submissions
to governmental agencies
must do so diligently, accurately, completely and with complete integrity.
Antitrust and Competition Laws – CACHET is subject to complex
laws known as “antitrust”
laws designed to
preserve competition among enterprises and to protect consumers from unfair
business arrangements and
practices. It is the policy of CACHET to comply with antitrust and competition
laws of each country in
which it does business. You are expected to comply with these laws at all times.
Timely and Truthful Public Disclosure:
If you are involved in the preparation of reports and documents filed with or submitted to Regulatory Authority, Central Govt., State Govt. or other regulators by CACHET, and in other public communications made by CACHET (including the preparation of financial or other reports and the information included in such reports and documents), you will make disclosures that are full, fair, accurate, timely and understandable. Where applicable, you will provide thorough and accurate financial and accounting data for inclusion in such disclosures. You will not knowingly conceal or falsify information, misrepresent material facts or omit material facts necessary avoid misleading CACHET’s independent public auditors or investors.
Effective Financial Controls and Accurate Records:
You must record all assets and liabilities in accordance with accepted accounting
standards. No undisclosed
or unrecorded fund or asset will be established or maintained for any purpose.
No false or artificial entry, or entry that obscures the purposes of the underlying
transaction, will be
made in CACHET’s books or records for any reason.
You must not conceal any information from CACHET’s external auditors. It is a breach
of this Code and the
law for you to attempt to influence, such as through bribery or otherwise, the
conduct of the external audit
or the determination or judgment of CACHET’s auditors.
The Chief Finance Officer and each senior financial officer will promptly bring to
the attention of the
Audit committee / NRC any information he or she may have concerning:
- significant deficiencies in the design or operation of internal control over financial reporting that could adversely affect CACHET’s ability to record, process, summarize and report financial data; or
- any fraud, whether or not material, that involves management or other employees who have a significant role in CACHET’s financial reporting, disclosures or internal control over financial reporting.
Responsibility for Code of Ethics Compliance:
This Code applies to all employees, officers and directors of CACHET, and, to the
extent applicable, all
other representatives of CACHET. All officers, senior financial managers, human
resources managers, legal
and para legal counsel are expected to conduct themselves in a manner that fosters
compliance with this Code
and, to that end, each is required to abide by additional undertakings to CACHET
that he or she will exhibit
role model behaviour in respect of this Code.
Overall responsibility for monitoring compliance with this Code will rest with the
Board. Certain aspects of
that responsibility may be delegated by the Board to the Audit Committee, NRC or the
Compliance Officer.
CACHET encourages each of you to report any situation or conduct that you believe is
contrary to this Code
or constitutes a violation of any law or breach of another CACHET policy.
Each manager, HOD or other personnel who is made aware of any behaviour that might
constitute a breach of
this Code, is required to report such behaviour to the Compliance Officer, who must
respond appropriately to
any such report that is received.
CACHET will not tolerate any retaliation or reprisal against anyone who in good
faith reports a potential
breach of this Code or raises a concern with respect to whether certain conduct
constitutes a breach. (“In
good faith” means a report that is made honestly, whether or not the person has all
of the facts or is
certain a breach has occurred; a report that is knowingly false would not be in good
faith.)
CACHET will take disciplinary action, up to and including termination, in respect of
breaches of this Code.
The type of disciplinary action will be dependent on the nature of the breach, and
will be subject to and in
accordance with applicable employment law. Disciplinary action will be consistently
applied.
You will follow established CACHET policies and procedures. CACHET acknowledges that
from time to time
extenuating circumstances may arise where a policy cannot be fully adhered to in a
particular instance. Not
every instance in which a policy is overridden or an exception to a policy is taken
will constitute a breach
of this Code. However, any waiver of this Code for a Board member or officer may
only be made by the Board
or NRC.
How to Raise a Concern With Respect to this Code
CACHET encourages each of you to report any conduct that you believe might constitute
a breach of this Code.
A report may be made to your manager, HOD or other appropriate personnel or to the
Compliance Officer. A
report may also be made by leaving an anonymous message, such as writing to your
manager, HOD or other
appropriate personnel or the Compliance Officer without identifying yourself.
Regardless of how a submission
is made, CACHET encourages directors, officers and employees to provide as much
detail as possible in order
to allow the matter to be thoroughly investigated.
The NRC has responsibility for ensuring that all submissions are appropriately
investigated in accordance
with an appropriate protocol. You might be required to cooperate with such an
investigation. In the
discretion of the NRC, the matter might be investigated by third parties. Any
manager, HOD or other
appropriate personnel who receive or are aware of an allegation of a breach of this
Code will report it to
the Compliance Officer. The Compliance Officer will report to the NRC in respect of
each allegation of a
breach of this Code brought to him or her.
The NRC will oversee the taking of appropriate corrective actions where breaches of
this Code have occurred,
which may include the making of process improvements to corporate practices or
procedures and/or the taking
of disciplinary action, up to and including termination of employment in respect of
employees whose conduct
was in violation of this Code. Such disciplinary action may include: written notices
to the individual
involved that a violation has been determined, demotion or re-assignment of the
individual involved, and
suspension with or without pay or benefits. Violations of this Code may also
constitute violations of law
and may result in criminal penalties and civil liabilities for the offending person
and CACHET. The type of
disciplinary action that will be taken in respect of Code violations will be
dependent on the nature of the
violation and will be in accordance with and subject to applicable employment laws.